ARCHITECTURE & MODULES
Comprehensive Feature Modules
From AI OCR document extraction to GPS geofenced toolbox talks and seamless EduCore LMS single sign-on synchronization.
ARCHITECTURE & MODULES
From AI OCR document extraction to GPS geofenced toolbox talks and seamless EduCore LMS single sign-on synchronization.
Assembles company policies, organograms, Section 16(2) appointments, HIRAs, and equipment registers into a clean, numbered PDF with a clickable Table of Contents.
Connects directly to EduCore LMS. Artisan safety certifications, SCORM lesson logs, and accredited refresher courses automatically reflect in worker QR profiles.
Geofenced to within 500m of the active construction site. Captures real-time artisan sign-offs, post-briefing comprehension quiz scores, and supervisor witness stamps.
Enterprise CMMS catalog indexing refrigeration compressor racks, cold rooms, bakery ovens, and diesel generators with 5-tier parent-child topology and sub-60cm spatial floor plan mapping.
Cryptographic digital sign-off on glass by both visiting contractor and store manager before work order completion. Enforces R2,500 sundry spend PIN authorization to prevent margin creep.
Dragino 868MHz wireless telemetry: ColdChain ThermoSentry (PT100 HACCP probes), HydroSentry water pulse flow, ISO 10816-3 vibration, standby genset fuel/cranking, and SANS 10147 F-Gas.
Purpose-built mobile breakdown logger for store staff. Log maintenance tickets in under 20 seconds with voice memos, camera photo capture, and sub-second QR scanning ($0 Meta API fees).
Tier 1 In-Place Snapshots guarantee $0 table inflation. Steady-state operational readings auto-prune after 72 hours, while compliance breaches lock into the 365-day statutory vault.
8 background micro-agents: SLA Sentinel (T-15m countdown, 1-hour failover), Capex/Opex Gatekeeper (GPS dwell-time geofence fraud audit), and predictive cluster health forecaster.
Parameter-locked Gemini 2.5 Flash enterprise copilot. Enforces multi-tenant RBAC, multi-turn cross-domain data aggregation, and on-demand generation of 7 structured executive report types.
Straight-line Net Book Value (NBV) engine, Economic Repair Ratio (>60% ERR Capex lockout), The Lemon Engine CPA defect clustering, and multi-year capital replacement forecasting.
Hexagonal sidecar ERP integration matching closed maintenance work orders directly to SAP Service Entry Sheets (BAPI_ENTRYSHEET_CREATE) and bi-directional ServiceDesk Plus tickets.
20-table analytical data warehouse & 9-Agent Google A2A Mesh in Johannesburg powering multi-year SQL forensics: True Asset MTBF, <7-day warranty clawbacks, GPS ghost-labour detection, and FAR zombie asset reconciliation.
Cross-audits High-Risk CMMS Work Orders against active SafeFile Permits-to-Work (PTW), COIDA Good Standing, OHSA 1:50 / 1:20 appointment ratios, and Heinrich Pyramid safety decay indicators.
Every module in SafeFile includes an embedded Operational Analytics Strip and AI Copilot SQL Bridge backed by Google Cloud BigQuery in Johannesburg. Authorized users query live, tenant-isolated operational intelligence governed by your 10-role RBAC matrix.
Uses SQL LAG() window functions to compute exact hours between asset breakdowns, flagging repeat contractor callouts within 7 days for warranty recovery.
Compares invoiced labour hours against mobile GPS geofence check-in/out timestamps and audits sundry claims above R2,500 before SAP SES payout.
Detects "Zombie Assets" still depreciating on the Fixed Asset Register after being decommissioned on the floor, and enforces the >60% ERR CapEx lockout.
Cross-audits all 18 statutory safety file sections across active sites, highlighting expired documents before a Department of Labour inspector arrives.
Continuously verifies Sec 16(2) CEO delegations, Sec 17 SHE Representatives (1:50 ratio), and GAR 3(4) First Aiders (1:20 ratio) against live site headcount.
Correlates GPS Toolbox Talk frequency with Near-Misses and First-Aid cases to warn executives of "Silent Safety Decay" weeks before a Lost-Time Injury (LTI).
Joins CMMS Work Orders (Electrical, Working at Heights, Hot Work, Ammonia/CO2 Refrigeration) with active SafeFile Permits-to-Work and B2B Contractor COIDA & Sec 37(2) compliance in real time.
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Powered by Google ADK RemoteA2aAgent orchestration in Johannesburg (africa-south1). High-consequence financial and safety actions automatically pause in INPUT_REQUIRED and render interactive Google A2UI (Agent-to-UI) Approve / Dispute cards inside the AI Copilot.
a2a-eam-forecaster)
a2a-cpm-clawback-auditor)
a2a-she-statutory-guardian)
a2a-merit-dispatch-broker)
a2a-erp-financial-settlement)
a2a-lms-competency-sentinel)
a2a-bbbee-procurement-optimizer)
a2a-ai-market-innovation-scout)SOVEREIGN SECURITY & JSE / KING IV™ ITGC GOVERNANCE
africa-south1) Residency & 12 Global Standards
Protected at the edge by Google Cloud Armor WAF (safefile-za-waf-policy), strict belongsToCompany multi-tenant isolation, server-side Segregation of Duties, and an Autonomous Daily Security & Compliance Sentinel Agent verifying 57 live security assertions every 24 hours.