OFFICIAL PLATFORM DEMONSTRATION

See SafeFile Vault in Action

Watch how SafeFile eliminates manual ring-binders, automates statutory OHS Act 85 compliance packs, verifies contractor medicals with AI, and syncs worker competency in real time.

● High Definition 4K Demonstration · Recorded from Live Production Platform

                         OHS Act 85 Compliant
                         Construction Regs 2014
                    

THE CORE COMPLIANCE ARCHITECTURE

The Golden Triangle of OHS Compliance

Safety compliance is a three-legged stool. A failure in any single leg collapses your legal defense during Department of Labour (DOL) inquiries. SafeFile unifies all three pillars into one continuous digital ecosystem:

Pillar 1 · Legal Governance

Statutory OHS Compliance

Digital safety files, Section 16(2) letters of delegation, Section 37(2) mandatory contractor agreements, COIDA Letter of Good Standing validation, and automated DOL audit exports.

Core Engine: SafeFile Vault

Pillar 2 · Training & Competency

Worker Competency & Accreditation

Artisan credentialing, South African ID verification, role-based accreditation matrices, and certified SCORM 1.2/2004 safety training with AI proctored exams powered directly by EduCore LMS.

Explore EduCore LMS Integration ➔

⚡ Real-Time Single Sign-On (SSO) Sync to Worker QR Access Badges

Pillar 3 · Site Execution

Asset & Site Operations (CMMS)

Equipment registry, pre-use daily inspection checklists, tool checkouts with dual-signoff witness verification, LOTO electrical isolation, and live IoT telemetry for site generators.

Core Engine: SafeFile CMMS Module

COMPLETE COMPLIANCE PANORAMA

Engineered for Every Site Stakeholder

From principal contractor control towers down to artisan field inspections on the scaffold.

safefilevault.com/pc-portal ● Live Portal

safefilevault.com/audit-radar ● Radar 78%

safefilevault.com/gps-verify ● Geofenced

safefilevault.com/notifications ● Online

MODULAR ENTERPRISE ARCHITECTURE

Core Modules Built for Construction & Industry

Deploy modularly or as an integrated compliance operating system across your enterprise.

1. Safe File & OHS Act 85

Generate 100% audit-ready digital safety files, track active site hazards, and draft legally compliant Section 16(2) appointment letters in minutes.

2. Training & EduCore LMS

Assign accredited vocational safety courses, verify South African IDs, and sync SCORM lesson completion directly into worker QR gate access badges.

3. CMMS & Site Operations

Track generator telemetry anomalies, enforce LOTO isolation procedures, issue maintenance work orders, and mandate storekeeper tool sign-off.

4. Automated Expiry Sentinel

Prevent DOL site stoppages. Automated In-App Internal Comms, Push, SMS, and email alerts trigger 30, 14, and 7 days before employee medicals or crane certifications expire.

5. B-BBEE Scorecard Hub

Run delta sandbox simulations, track Preferential Procurement spend, monitor black-woman ownership ratios, and export SANAS audit packages.

6. Vendor Intelligence

Active real-time verification and API lookups across National Treasury CSD, CIDB contractor grading, and Beagle SANAS accreditation registries.

Explore All Features & Technical Specifications ➔

6-PILLAR IOT OFFSITE MONITORING

Real-Time Condition Monitoring & LoRaWAN Automation

Direct industrial IoT integration connecting commercial retail supermarkets, distribution centres, and cold storage facilities to SafeFile's autonomous cloud. Certified 868 MHz Sub-GHz industrial radio hardware with zero cellular monthly subscription fees per sensor.

❄️ Dragino LHT65N

ColdChain ThermoSentry

HACCP food safety & cold storage compliance. High-precision PT100 probe (-55°C to +125°C), 10-year battery, perishable stock-at-risk calculations, and smart defrost cycle AI suppression.

                            ● Walk-In Chillers · Island Freezers · Dairy
                        

💧 Dragino SW3L & LWL02

HydroSentry Water Detective

Pulse water meter flow telemetry & non-intrusive floor rope sensors. Detects continuous after-hours leaks, pipe bursts, and condenser pan overflows before costly damage.

                            ● Municipal Mains · Plant Decks · Bakeries
                        

🌀 ISO 10816-3 Modbus

Vibration & Machinery Health

Industrial tri-axial RMS velocity & acceleration monitoring via WitMotion RS485 and Dragino IVS-LN. Flags bearing wear, shaft misalignment, and compressor cavitation before breakdown.

                            ● Multiplex Racks · Condenser Fans · Pumps
                        

⚡ Dragino CS01 & LT-IO

PowerGuard Standby Genset

Continuous standby diesel generator telemetry: ultrasonic fuel level monitoring, battery cranking voltage health, kilowatt load, and dry-contact ATS utility grid failover states.

                            ● Diesel Generators · Solar Inverters · ATS
                        

🚨 SANS 10147 Compliant

F-Gas & Refrigerant Sentinel

Differential pressure sensors and ambient refrigerant leak detectors. Auto-compiles statutory mass-balance ledgers (R404A, R507A, CO2 R744) for Department of Forestry, Fisheries & Environment.

                            ● Central Racks · Plant Rooms · Suction Lines
                        

🍃 NDIR CO2 & PM2.5

AirQuality Workplace Sentinel

Indoor air quality monitoring measuring CO2 (NDIR), TVOC, particulate dust (PM2.5/PM10), temperature, and humidity for statutory workplace environmental regulations.

                            ● Trading Floors · Bakeries · Distribution Hubs
                        

3-Tier Data Retention Lifecycle

$0 Database Inflation Guarantee

Tier 1 In-Place Snapshots update a single record per device (0 net row growth). Nominal readings auto-prune after 72 hours, while compliance breaches lock into the 365-day statutory vault.

Mass Hardware Rollout

1-Scan QR & CSV Batch Import

Pair new sensors in 3 seconds with mobile camera QR auto-pairing, upload 1,000 devices at once via Batch CSV Manifest Importer, or auto-commission via 868MHz Gateway Sniffer.

National Executive Cockpit

3-Level Fleet Command

National geographic map with live store health pins, 2D architectural floor plan overlays with sub-60cm asset accuracy, and machine-level continuous oscilloscope spline charts.

ENTERPRISE CMMS & FIELD OPERATIONS

400,000+ Asset Registry, Mobile Express & Dual Sign-on-Glass

Built to eliminate maintenance blindspots, contractor billing disputes, and stock loss across 600+ supermarket stores, distribution centres, and industrial facilities.

400,000+ Asset Tag Master Registry

Hierarchical 5-tier parent-child asset modeling. Connects central multiplex refrigeration compressor racks to individual child display freezers, cold rooms, bakery ovens, and dock levellers.

✓ Sub-60cm Precision Spatial Floor Plan Mapping

Dual Sign-on-Glass Job Cards

Enforces cryptographic sign-off on glass by both the visiting contractor technician and the on-duty store manager before a work order can be closed. Eliminates ghost billing.

✓ Tamper-Evident SHA-256 Audit Trail & Auto-PDF

3-Tap Express Mobile Intake (/log)

Purpose-built mobile intake webapp allowing store floor staff to log breakdowns in under 20 seconds. Built-in voice memos, camera photo capture, and sub-second QR scanning.

✓ 100% Native Internal Comms & Voice AI ($0 Per-Message Fees)

Dynamic PPM Engine

Automated preventative maintenance intervals (7-day, 14-day, 30-day, quarterly, annual). Auto-generates work orders and dispatches accredited contractors with zero manual intervention.

✓ Automated SLA Response Time Watchdog

Sundry Spend Gatekeeper (>R2,500)

Hard-stop security gate preventing contractors from billing unexpected sundry materials without on-site Store Manager 4-digit PIN authentication. Prevents margin slippage.

✓ R2,500 ex VAT Spend Cap with Digital Authorization

Material Master Catalog & BOM

Standardized SKU catalog, unit-of-measure rates, and Bill of Materials (BOM) replacement recipes. Eliminates free-text parts invoicing and marks up off-catalog items for audit.

✓ Pre-Agreed Contract Rates & Zero Ghost Parts

AUTONOMOUS CLOUD AGENT MESH

8 Micro-Agents & 22-Tool BI Copilot

Intelligent background micro-services continuously patrolling system health, enforcing statutory deadlines, auditing vendor dwell-times, and answering complex executive inquiries.

SLA Sentinel: T-15m countdown alerts and automated 1-hour vendor failover on critical breakdowns.
Capex/Opex Gatekeeper: Audits technician GPS coordinates against physical store geofences, validating travel claims.
Universal 22-Tool BI Copilot: Parameter-locked Gemini 2.5 Flash assistant with multi-tenant RBAC and on-demand report generation.

Explore Agent Architecture ➔

FIXED ASSET ACCOUNTING & ERP

IFRS 16 Depreciation & SAP SES Gateway

Bridges physical machinery to executive balance sheets. Calculates real-time Net Book Value, flags capital replacement lockouts, and matches maintenance POs directly to ERP systems.

IFRS 16 / ISO 55000 Depreciation: Dynamic straight-line calculation of Net Book Value (NBV) across 400k+ assets.
Economic Repair Ratio (ERR >60%): Automatic repair lockout when cumulative spend exceeds 60% of replacement cost.
SAP SES / ECOS & ManageEngine: Service Entry Sheet BAPI matching and bi-directional IT helpdesk synchronization.

Request Enterprise ERP Briefing ➔

POWERED BY GOOGLE CLOUD BIGQUERY (AFRICA-SOUTH1 JOHANNESBURG)

Sovereign Enterprise Data Warehouse & Cross-Module SQL Forensics

Standard compliance and CMMS tools only show today's open tickets. SafeFile automatically streams and warehouses your operational records across all 8 modules into a dedicated, tenant-isolated Google Cloud BigQuery Sovereign Data Warehouse in Johannesburg (africa-south1)—delivering instant multi-year warranty clawback forensics, GPS ghost-labour audits, and DoEL inspection readiness inside every module.

Warehouse Architecture

20 Sovereign Tables

RBAC + Tenant Scoped

Forensic Intelligence

35 SQL & 9 A2A Agents

EAM × SafeFile Golden Bridge

Interactive Executive Preview — Click Any Engine Below to Inspect Sample Output:

✓ Role-Based Access Control (RBAC) Enforced in Production

ENGINE EAM-1: True Asset MTBF, MTTR & 7-Day Warranty Clawback Detector

✅ RBAC VERIFIED • LIVE SOLUTION ANALYTICS

Automatically computes Mean Time Between Failures (MTBF) using SQL LAG() window functions across every asset tag, flagging repeat breakdowns within 7 days as Contractor Warranty Clawbacks and locking assets that breach the >60% Economic Repair Ratio (ERR).

ASSET TAG	EQUIPMENT CLASS	TRUE MTBF	<7D CALLBACKS	ERR RATIO	EXECUTIVE ACTION
REF-RACK-014	Multiplex CO2 Compressor Rack	4.2 Days	3 Repeat Calls	68.4% (BREACH)	🚨 WARRANTY CLAWBACK + CAPEX LOCK
BAK-OVN-008	3-Deck Rotary Bakery Oven	6.1 Days	1 Repeat Call	41.0% (OK)	⚠️ DEDUCT REPEAT CALLOUT FEE
GEN-CAT-350	350kVA Standby Diesel Genset	142.0 Days	0 Callbacks	12.5% (OK)	✅ HEALTHY ASSET LIFECYCLE

🤖 GOOGLE AGENT2AGENT (A2A-1.0-JSONRPC) + GOOGLE A2UI DECLARATIVE ACTION CARDS

9 Sovereign Specialist Remote Agents Across All 8 Module Shields (`/.well-known/agent.json`)

Powered by Google ADK RemoteA2aAgent orchestration in Johannesburg (africa-south1). High-consequence financial and safety actions automatically pause in INPUT_REQUIRED and render interactive Google A2UI (Agent-to-UI) Approve / Dispute cards inside the AI Copilot.

4-AGENT AUTONOMOUS CHAIN
Cold-Chain ➔ Dispatch ➔ PTW ➔ Escrow
● JSON-RPC 2.0 Live Handshake

1. IoT & BQML Forecaster

14-Day Failure Prob & R638 Defrost Filter (a2a-eam-forecaster)

2. B2B Forensic Clawback

Document AI BOM OCR + Maps Road KM (a2a-cpm-clawback-auditor)

3. OHS & Golden Bridge

DoEL 18-Section, LOTO PTW & Sec 37.2 (a2a-she-statutory-guardian)

4. Spatial & Merit Dispatch

LiDAR Zone Pinning & K-Means Broker (a2a-merit-dispatch-broker)

5. EAM & SAP SES Escrow

>60% ERR Lock & SAP FI-AA Settlement (a2a-erp-financial-settlement)

6. LMS Competency Sentinel

30d NQF/SAQCC Expiry & Turnstile Lock (a2a-lms-competency-sentinel)

7. B-BBEE TMPS Optimizer

dtic 135% Level 1 & >30% BWO Simulator (a2a-bbbee-procurement-optimizer)

8 & 9. Security & AI Scout

12-Vector WAF + Weekly AI Market Radar (a2a-ai-market-innovation-scout)

CONTRACTOR MARKETPLACE

Find Work. Get Found.
The Subcontractor Marketplace.

Independent subcontractors and trade specialists can advertise their skills, availability, CIDB grading, and compliance readiness directly to Principal Contractors actively sourcing verified labour on the SafeFile platform.

Trade Skills Profile

Availability Calendar

Compliance Verified

PC Ratings & Reviews

List Your Trade ➔ Learn More

MB

Mbeki Electrical (Pty) Ltd

CIDB Grade 5 · Gauteng

VERIFIED ✓

Electrical Solar PV Available Now

TN

Thabo Nkosi Scaffolding

CIDB Grade 3 · KwaZulu-Natal

VERIFIED ✓

Scaffolding Working at Height Available Now

ZP

Zulu Plumbing & Civils

CIDB Grade 4 · Western Cape

VERIFIED ✓

Plumbing Civil Works From Jan 2027

120+ verified subcontractors and growing

ZERO-TRUST SOVEREIGN SECURITY & AUDIT GOVERNANCE

100% South African Sovereign Data Residency & 12-Standard Compliance Posture

Engineered for JSE-listed retail groups, audit committees, and CISO scrutiny. Every database record (safefile-za), object vault (gs://safefile-hs-nicks-za), and serverless microservice runs exclusively in Google Cloud Johannesburg (africa-south1)—protected at the edge by Google Cloud Armor WAF and continuously verified by our Autonomous Daily Security & Compliance Sentinel Agent.

Live Security Posture 57 / 57 PASSED

20 / 20 Vectors

Daily 04:00 SAST Autonomous Sentinel • SHA-256 Attested

Sovereign SA Residency

Johannesburg (africa-south1)

100% local database & storage residency under POPIA Section 72 with Point-in-Time Recovery (PITR) and 14-day encrypted backups.

Multi-Tenant Zero-Trust

Cryptographic Tenant Lock

Server-side belongsToCompany rules block cross-tenant IDOR, client role self-elevation, and unauthorized exports.

JSE / ISA 315 ITGC

Segregation of Duties (SoD)

Hard server-side enforcement (created_by != approver_uid) on Sundry Spend & Fixed Asset write-offs plus ECTA Sec 15 audit trails.

Autonomous Sentinel

Daily Compliance Agent

Automated daily verification of WAF rules, TLS 1.3/HSTS/CSP headers, RBAC integrity, and POPIA residency with boardroom PDF attestation.

Verified Regulatory, Financial, AI & Cybersecurity Standards (12/12 Active):

✓

JSE Listings (3.84) & King IV™ Principle 12

Board-level technology & information governance cockpit

✓

ISA 315 (Revised) & ISAE 3402 / SOC 1 ITGC

Access control, change management & Segregation of Duties

✓

ISO/IEC 27001:2022 & ISO/IEC 27701

AES-256 GCM at rest, TLS 1.3 in transit, SCIM 2.0 & 10-role RBAC

✓

OWASP ASVS v4.0.3 (Level 2 / Level 3)

Strict CSP, HSTS, X-Frame-Options DENY & privilege lock

✓

OWASP API Security Top-10 (2023)

BOLA/BFLA prevention, origin allowlisting & schema caps

✓

Google Cloud Armor Enterprise WAF

Edge SQLi, XSS, LFI, RFI, RCE, scanner & DDoS mitigation

✓

POPIA (Act 4 of 2013 — Sec 19, 26 & 72)

100% SA data residency, PII masking & medical data blinding

✓

ECTA (Act 25 of 2002 — Sec 13 & 15)

Court-admissible SHA-256 append-only audit & click-wrap logs

✓

OHSA (Act 85 of 1993), COIDA & SANS

SANS 10147 F-Gas, SANS 10142-1 CoC, SANS 347 & Sec 37.2

✓

IFRS 16 / IAS 16 & IAS 36 Financial Controls

Componentized FAR depreciation, WIP/AUC & >60% ERR lock

✓

ISO/IEC 42001:2023 & NIST AI RMF 1.0

35-tool parameter-locked AI Copilot with deterministic math

✓

SANAS B-BBEE DTI Codes & 3-Tier Telemetry

Verified procurement scorecard & 365-day statutory IoT vault

Ready for Zero-Penalty Compliance?

Deploy SafeFile Vault Today

Eliminate compliance blindspots, automate safety file compilation, and ensure 100% audit readiness across all active projects.

Request a Quote ➔ Book Demonstration

WORK ORDER	CONTRACTOR	BILLED HOURS	GPS DWELL TIME	SUNDRY CLAIM	FORENSIC VERDICT
WO-2026-8841	CoolTech Refrigeration	6.50 hrs	1.75 hrs (GPS Verified)	R 3,450 (No PIN)	🚨 4.75h GHOST LABOUR + SUNDRY HOLD
WO-2026-8890	Mbeki Electrical (Pty) Ltd	3.00 hrs	2.92 hrs (GPS Verified)	R 1,180 (Approved)	✅ CLEARED FOR SAP SES PAYMENT

SITE / BRANCH	18-SECTION FILE	SEC 16(2) APPT	SHE REPS (1:50)	FIRST AID (1:20)	DOEL INSPECTION STATUS
Midrand Distribution Hub	18 / 18 (100%)	Valid & Signed	4 / 3 Required	8 / 7 Required	✅ 100% DOEL AUDIT READY
Metro Office Refurb Site	16 / 18 (89%)	Valid & Signed	2 / 2 Required	2 / 4 Required	⚠️ APPOINT 2 GAR 3(4) FIRST AIDERS

CMMS WORK ORDER	HIGH-RISK TRADE	SAFEFILE PERMIT (PTW)	COIDA & SEC 37(2)	GOLDEN BRIDGE INTERLOCK
WO-HV-4012	11kV Switchgear LOTO Isolation	PTW-2026-901 (Active)	Verified Active	✅ SAFE TO EXECUTE ON SITE
WO-ROOF-4099	Condenser Crane Lift & Heights	MISSING PERMIT	Verified Active	🚨 UNPERMITTED HIGH-RISK WORK BLOCKED

HEALTH, SAFETY, & COMPLIANCE. AUTOMATED.

See SafeFile Vault in Action

The Golden Triangle of OHS Compliance

Statutory OHS Compliance

Worker Competency & Accreditation

Asset & Site Operations (CMMS)

Engineered for Every Site Stakeholder

Principal Contractor Control Tower

10-Point Compliance Radar

GPS-Verified Toolbox Talks

Internal Comms & Field Alert Hub

Core Modules Built for Construction & Industry

1. Safe File & OHS Act 85

2. Training & EduCore LMS

3. CMMS & Site Operations

4. Automated Expiry Sentinel

5. B-BBEE Scorecard Hub

6. Vendor Intelligence

Real-Time Condition Monitoring & LoRaWAN Automation

ColdChain ThermoSentry

HydroSentry Water Detective

Vibration & Machinery Health

PowerGuard Standby Genset

F-Gas & Refrigerant Sentinel

AirQuality Workplace Sentinel

$0 Database Inflation Guarantee

1-Scan QR & CSV Batch Import

3-Level Fleet Command

400,000+ Asset Registry, Mobile Express & Dual Sign-on-Glass

400,000+ Asset Tag Master Registry

Dual Sign-on-Glass Job Cards

3-Tap Express Mobile Intake (/log)

Dynamic PPM Engine

Sundry Spend Gatekeeper (>R2,500)

Material Master Catalog & BOM

8 Micro-Agents & 22-Tool BI Copilot

IFRS 16 Depreciation & SAP SES Gateway

Sovereign Enterprise Data Warehouse & Cross-Module SQL Forensics

9 Sovereign Specialist Remote Agents Across All 8 Module Shields (/.well-known/agent.json)

Find Work. Get Found. The Subcontractor Marketplace.

100% South African Sovereign Data Residency & 12-Standard Compliance Posture

Deploy SafeFile Vault Today

9 Sovereign Specialist Remote Agents Across All 8 Module Shields (`/.well-known/agent.json`)

Find Work. Get Found.
The Subcontractor Marketplace.